How sure are you about your AI?

Six questions about how your firm uses AI today. It takes about two minutes, and your answers never leave your browser.

  1. Do you know every AI tool your staff use for work?

    Including free tools on personal accounts, and AI features inside software you already pay for.

    List them in an AI register. One page is enough: the tool, who uses it and what goes into it.

  2. Is there a written rule for what staff can put into AI tools?

    For example, whether client, patient or participant details can be pasted in.

    Write a one-page AI policy with clear acceptable-use rules, and walk your team through it.

  3. Do you know what each tool does with what’s typed into it?

    Whether it’s stored, where, and whether it’s used to train the provider’s models.

    Check the data settings and terms for each tool on your register, and turn off training where the tool allows it.

  4. Does a person check AI-written work before it reaches a client?

    Emails, reports, notes, advice: anything that goes out under your firm’s name.

    Decide the points where a person must review the output, and write them down.

  5. Could you tell a client where AI is used in work that affects them?

    From 10 December 2026, organisations covered by the Privacy Act must explain some automated decisions in their privacy policy.

    Map where AI touches client work, then check that your privacy policy says so.

  6. Is one named person responsible for AI in your firm?

    Someone who approves new tools and hears about it when something goes wrong.

    Name one. In a small firm that’s usually you or your practice manager.